Dunoon Community Council Privacy Policy

Dunoon Community Council Privacy Policy

Our contact details

Name: Dunoon Community Council

E-mail: info@dunooncommunitycouncil.co.uk

Website: dunooncommunitycouncil.co.uk

Effective from: 19/09/2023

Privacy policy last updated: 19/09/2023

The type of personal information we collect

We currently collect and process the following information:
 

• Personal identifiers, contacts and characteristics (for example, name and contact details).
• Website activity through cookies – this may be collected via our website hosting site. Data may be used to deliver functionality of our website. Our hosting site and google analytics may provide us with user statistics.
• Volunteer data – When voluntarily offered we may store information when deemed necessary, such as medical risks that affect safety or inclusion e.g., severe allergic reactions.
   

Website
Our website is hosted by godaddy.com. You can view their Privacy Policy at: https://www.godaddy.com/about/privacy
Any forms, or information provided through the website may be stored on their servers in accordance with our privacy policy. We do not store payment information.  

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How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:
 

• Enquiring about Dunoon Community Council and its work
• Subscribing to email updates about our work
• If making a donation or buying a product
• Website functionality
• Conducting Community Engagement Projects on behalf of Argyll and Bute Council and other organisations

We use the information that you have given us in order to respond to an enquiry, send you updates (where this has been requested), contact you, maintain a membership contract, as evidence of support/approval for project/part of project.
 

We may share this information with Argyll and Bute Council or other relevant bodies if requested to prove community support or community engagement projects
 

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
 

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting the secretary at secretary@dunooncommunitycouncil.co.uk

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a legitimate interest.

How we store your personal information

Your information is securely stored.

We keep a database of our members including names and contact information. This information will be reviewed annually and kept as long as it is deemed necessary.
 

We may keep names and contact information for other purposes for ten years, or sooner if it is no longer needed. We review the information that we are keeping annually.

We will then dispose your information by permanently deleting digital information, or destroying (shredding) physical information.

Your data protection rights

Under data protection law, you have rights including:
 

Your right of access - You have the right to ask us for copies of your personal information.
 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
 

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
 

Please contact us at info@dunooncommunitycouncil.co.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@dunooncommunitycouncil.co.uk
 

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk